TOURNAMENT ADMINISTRATIVE POLICIES

1. The annual KCJTL Doubles Tournament will be played in its entirity on the Monday following the last day of regular season play (rain date is the following day). The annual KCJTL Singles Tournament will begin on the Wednesday following the last day of regular season play (rain date is the following day). Semifinals and finals of the main draw and finals of the consolation draws will be held on Friday of tournament week. The tournament entry deadline is June 30th at 5 p.m. (see below for complete details.)

2. Dues paying members of KCJTL who have shown commitment to KCJTL are eligible for the tournament. Players must have been an active member of their club’s ladder and have played at least 3 challenge matches. A player who has not played at least 2 interclub matchesmay play if the parent determines they are ready for competitive tournament play. 

3. If a player has signed up and paid to play in two different age groups, that player may choose which age group he/she wants to play in the tournament, as long as the player has played in a minimum of 3 matches in the age group in which they want to play. Exceptions to this rule require the permission of the tournament director(s) prior to JUNE 30.

4. For clubs/organizations with two teams in one age division, members of the Aces team will play in the Aces tournament and members of the Ads team will play in the Ads tournament. If a player has played two matches for his/her club’s Aces team OR has had one victory in singles OR doubles while playing with the Aces team, the player must enter the Aces tournament. Exceptions to this rule require the permission of the tournament director(s) prior to JUNE 30.

5. Doubles partners should be from the same club and have played for that club all season. For clubs with two teams in one age division, an Ads-level player may play “up” into the Aces division for doubles only if they are playing with an Aces-level partner. Players may enter the tournament without a partner, and if so, they will be paired up by the league office with a partner from another club, if possible.

6. Each age/gender division plays at a different site. Site locations will be posted on KCJTL's website after June 23rd.

7. The tournament is played with a first-round consolation draw, ensuring all players get to play in at least two matches. Seeds are determined by the club representatives and pros at the tournament seeding meeting and all decisions are final. Tournament Seeding Form for pros.

8. Approximate times for first-round matches will be posted on the league’s website 48 hours prior to the tournament date. Match times for additional rounds will be determined by the site director.

9. KCJTL tournament singles winners from the prior year's tournament must add one year to their age for the current year's KCJTL league and tournament play. This applies for one year only.

10. The tournament entry deadline is June 30th 5:00 p.m. This deadline is FINAL. Entries are available at the clubs or ONLINE from the website.  Paper entries are due back to the KCJTL office via mail. All entries must be electronically signed by the player’s parent. All doubles teams must have BOTH partners signed up separately with entry forms for both participants. Fees to enter singles or doubles have been included in the summer registration fee so no additional fees will be collected.

11. Proper behavior will be required. A player will be given one warning by the site director and then he/she may be defaulted by the tournament or site director for any flagrant misbehavior on court.

12. New tennis balls will be provided by KCJTL for the tournament. Consolation draw matches will be played with the used balls from first-round matches.

PROCEDURES FOR TOURNAMENT SITES

1. Courts. Clubs must have at least four courts available all day. The courts must have a center strap properly attached to the court, no dangerous cracks and accessible water. All sites must have a KCJTL representative or other adult who is the tournament site coordinator. Teaching pros may not run the event unless they have no lessons scheduled for the day. Site coordinator/director must be obvious and readily accessible to players at all times. (Note: No tournament matches shall be sent away from the club’s property unless permission to hold matches at the additional site is granted by the KCJTL tournament director.)

2. Draw Sheets. Draw sheets for singles and doubles will be delivered to site clubs by the Sunday prior to the tourney start date. No additional players will be added after the tournament seeding meeting. The draws will also be posted on the Tournament page of the KCJTL Website.

3. Trophies. Doubles trophies and consolation medals will be distributed to host clubs at the Tournament Seeding Meeting. Singles trophies will be awarded at the site of the finals or Friday of tournament week.

4. Doubles Tournament. No players may change partners after the draw is made. If both players are not available 15 minutes after the match was to go on the court, the match is forfeited. After play is completed, bring the draw sheets to the league office by 7 p.m. on the day of the event.

5. Singles Tournament. Players are defaulted if they are not available to play 15 minutes after the match would have gone on court. In the main draw, play matches throughout the quarterfinals. All first-round losers move into a consolation draw. Play this to the final. Give each main draw semifinalist and consolation finalist the Finals Information Sheet (which will be provided to you at the seeding meeting or when the draw sheets are delivered) and go over it with them to be sure they know when and where to play their final matches. After singles preliminary play is complete, all draw sheets must be delivered to the league office by 7 p.m. on the day of the event.

6. Lunch Breaks. Players are entitled to a one-hour lunch break. Write on the draw sheet the time they are to return. The 15-minute default rule applies. Have a list of directions to fast food restaurants near your site.

7. Rain. In the event of rain, do not cancel until 1 p.m. that day without the permission of the tournament director. If there is a rain delay, the site director may reschedule matches as weather clears. Players should be provided a telephone number to reach the site director. Play as many matches as possible. If there is no let up of the rain by 1 p.m., the site director may cancel that day’s tournament and have players return the next morning at 8 a.m. Talk to the tournament director before rescheduling for the next day.

8. Site Director’s Reimbursement. Site directors can receive compensation for their time if they complete the Site Director’s Reimbursement Form . A fee of $12 per hour up to a total of $100 per day has been budgeted by KCJTL per site for both the singles and doubles tournaments. KCJTL will not pay site directors unless this form is submitted to the office by August 15th.

9. Problems. If a problem arises, contact the KCJTL office at 913.568.6963.